Now Hiring - Sales Support Sweepstakes & Foundation Coordinator in Orange, CT

Sweepstakes Program & Sales Support
Organize and maintain monthly Sweepstakes body of work
Ensure the monthly reports are completed on time.
Create efficiencies in monthly process.
Run reports for drawing, choose winner, contact winners and explain FSP relationship with their credit union.
Prepare affidavits for each credit union winner, receive signed affidavit, order the Visa gift card, send gift card to winner or to the Field Rep for presenting to the winner.
Prepare affidavits for audits when necessary.
Manage Sales Operations/Company incentive program for contests and awards for Sales and sweepstake winners.
Track and log debit cards/payments from bank to ensure reconciliation with bank records.
Keep a current monthly Excel spreadsheet, documenting award winners and chargeback information for the accounting department.
Prepare field monthly meeting correspondence and awards which support the meeting as required by the area manager.
Communicate to internal customers regarding priorities, deadlines and outcomes.
Handle incoming and outgoing mail daily.
Work within a team and independently.
Impart creativity.
Perform general office tasks including word processing, scanning, processing paperwork, verifying data, scanning, etc.
Foundation Committee
Support the FSP Foundation Advisory Committee and carry out the mission of the Foundation to provide essential resources to help enrich the lives of children and families including health and human services along with education in our communities.
Coordinate subcommittee for fundraising for the FSP Foundation (new donor solicitation).
Provide tools for the Advisory Committee to assist them in researching potential grant recipients.
Assist Advisory Committee to complete work for the Foundation.
Arrange meetings with Advisory Committee members individually or in groups to assist them in making informed decisions.
Research and evaluate potential organizations for funding.
Project a passion and enthusiasm for the Foundation.
Engage and interview with potential recipients by providing background and goals of the Foundation; follow-up calls when necessary.
Evaluate all incoming Foundation applications for content and to ensure tax information is current.
Ensure all Foundation applications are in compliance with our guidelines.
Send potential applications for a committee vote to all Advisory Committee members.
Develop product material for meetings, communications, employees, and Senior Officer requests.
Oversee the process of PR materials developed by marketing department
Meet with Senior Officers to review and seek approval for grants, team members, and next practices.
Manage the Public Relations advertisements for grant recipient.
Prepare end-of-year thank you letters to include tax information for all donors.
Arrange regularly scheduled meetings.
Set and attain the Foundation goals with committee. Responsible for goals being achieved.
Set and ensure annual goals are met.
Increase additional funds into the foundation and assist with growth for giving.
Engage and interview with potential recipients by providing background and goals of the Foundation; follow-up calls when necessary.
Evaluate all incoming Foundation applications for content and to ensure tax information is current.
Ensure all Foundation applications are in compliance with our guidelines.
Send potential applications for a committee vote to all Advisory Committee members.
Develop product material for meetings, communications, employees, and Senior Officer requests.
Oversee the process of PR materials developed by marketing department
Meet with Senior Officers to review and seek approval for grants, team members, and next practices.
Manage the Public Relations advertisements for grant recipient.
Prepare end-of-year thank you letters to include tax information for all donors.
Arrange regularly scheduled meetings.
Set and attain the Foundation goals with committee. Responsible for goals being achieved.
Set and ensure annual goals are met.
Increase additional funds into the foundation and assist with growth for giving.
MINIMUM EXPERIENCE REQUIREMENTS
Minimum two years project development, administrative experience, organizational or equivalent work experience.
PREFERRED EXPERIENCE REQUIREMENTS
Charitable fundraising or foundation experience a plus
MINIMUM EDUCATION REQUIREMENTS
High school equivalent
PREFERRED EDUCATION REQUIREMENTS
Associates or Bachelors Degree
REQUIRED
SKILLS
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Project management.
Excel proficient and spread sheet tracking.
Strong presentation skills.
Excellent listening skills.
Ability to work both independently and as a team player.
Ability to maintain a strong level of confidentiality.
Ability to be flexible and multi-task.
Interpersonal skills and ability to collaborate with ease with all levels of the company.
Self-motivated.
Experience working in a dynamic team environment.
Takes initiative, prioritize and manage multiple deadlines.
Knowledge and familiarity with research techniques.
Knowledge in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to problem solve and find resolution timely.
Adept to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Works well with others as business partners.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; traverse the office space; use hands to finger, handle or feel; and reach with hands and arms.